City of Oshawa Job Posting: Student, Events Assistant

A progressive city of 187,800 people located just a short 30-minute drive from Toronto, the City of Oshawa is one of Canada’s fastest growing communities that is exceptionally positioned to live, work, learn and invest. Its strategic pursuit of sustainable growth, excellent community service delivery and cooperative partnerships have enhanced its quality of life advantage, while maintaining a strong commitment to financial stewardship.

Posting Number: 005218

Job Title: Student, Events Assistant

City: Oshawa Province: Ontario

Employment Group: CUPE 251 Wage Rate: 01, $25.52 - $30.06 Standard Weekly Hours of Work: 36.25 Shift Work Required: Yes

Posting End Date: 2025/02/28 by 4:30pm

Job Description

Important Information. Please read before applying for this position.

To be eligible for a summer student position with the City of Oshawa you must be currently enrolled in full-time studies at a community college or university and returning to full-time studies in the fall. Documentation from the school must be provided by the end of June indicating your intention to return to school at the end of the summer break in the current year. If this documentation is not received, you will be disqualified from the student employment program and will not be considered for future student employment opportunities.

The Event Assistant is an important component of the Business and Economic Development workforce and is key to the successful coordination of events and community engagement. Students must commit to a full term of employment from April 22 up to and including Friday, August 29, 2025.

Student performance will be evaluated during the work term.

This position requires a satisfactory verification of a candidate’s Criminal Information Request as a condition of employment.

Applications will be reviewed and those selected will proceed through the interview process.

We would like to thank all the applicants. Please note that due to the volume of applications received only those selected for an interview will be contacted. All other applications will be kept on file.

The deadline for applying for this position is February 28, 2025. The Event Assistant position will commence employment on April 21, 2025.

Summary of Duties

Reporting to the Supervisor, Events and Community Engagement and/or designate, the student will perform various duties in the Business and Economic Development Branch within the Department of Economic & Development Services. The City of Oshawa strives to provide an environment that cultivates and supports the following core values: Authenticity, Courage, and Trust (ACT).

Work Performed

This position will assist with the implementation of City of Oshawa events, city supported events and community engagement programs.

The Event Assistant will perform various tasks, including but not limited to:

• Conducting research and analysis and assisting in the development and implementation of the following project areas: tourism strategy, event planning packages and resources, procedures, and user and participant surveys
• Providing administrative and logistics assistance for event meetings;
• Assisting with related marketing and communication activities; providing support for event staff as necessary
• Providing event and program information via phone/email; receiving applications, submissions, emails for events and community engagement initiatives
• Inputting data into Microsoft office and other database software
• Photocopying, filing, faxing and emailing;
• Representing the City of Oshawa and Department when attending events and interacting with community groups, agencies, and the general public
• Preparing and packaging items for distribution; assisting with set up and take down of equipment as required
• Other duties as assigned

Assist with duties associated with Community Engagement Programs and events including but not limited to: Community Clean Ups, Doors Open, Public Works Week, Indigenous Cultural Celebration, Peony Festival, Canada Day, Events in the Park, and Kars on King.

Requirements:

• Knowledge and skills generally associated with the completion of a minimum of one year post-secondary in event planning, tourism, or recreation and leisure studies.
• Possess excellent customer service and interpersonal skills – able to deal courteously with the general public, members of the community and colleagues and maintain positive relationships.
• Possess advanced written/oral English communication skills. Able to understand and follow detailed oral and written instructions concerning a variety of work assignments.
• Possess a valid Ontario Driver's License, minimum Class "G", in good standing, and have access to a vehicle for all shifts.
• Be able to work evenings and weekend shifts
• Be able to work in variable conditions including indoor and outdoor work.
• Be able to establish priorities and meet deadlines
• Strong organization and time-management skills, being able to manage multiple tasks and competing priorities within short timelines
• Creativity, enthusiasm and a strong commitment to operating both independently and within a team environment
• Established skills and experience using PC equipment and related software applications (MS Office Suite).

As a condition of employment, the City of Oshawa will require successful candidates to provide a Criminal Records Check with Vulnerable Sector Search.

Apply online: https://oshawa.jobs.net/en-CA/search

Please be advised that position location as noted is at the time of posting and is subject to change, as required due to operational needs.

We would like to thank all applicants however, please note that only those selected to attend an interview will be contacted and all other applicants will be kept on file. Applicants are advised that written, oral and practical testing may form part of the selection process.

The City of Oshawa is situated on lands and waters within the Williams Treaties Territory, home to seven First Nation communities of the Michi Saagiig and Chippewa Anishinaabeg, who have cared for and maintained these lands from time immemorial and continue to do so to present day.

We are an Equal Opportunity Employer in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code (OHRC). The City of Oshawa promotes the principles of diversity, equity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. The City of Oshawa encourages applications from women, Indigenous Peoples and persons of all cultures, ethnic origins, religions, abilities, ages, sexual orientations, and gender identities and expressions.

The City of Oshawa will provide accommodations throughout the recruitment and selection and/or assessment process to applicants with disabilities and/or needs related to the OHRC. If you require an accommodation during the recruitment process or assistance with the application process please contact Human Resource Services. Personal information provided is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act.